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current opportunities

Arts Administration & Financial Support

Job description

Are you a detail-oriented problem solver who thrives in a fast-paced, ever-changing environment? Do you have a passion for making a difference while ensuring an organization runs seamlessly? If so, we want YOU to be part of Arts on the Ave!

We’re searching for a hardworking, fun, and unique individual to join our team. This leadership role is integral to the growth of our organization, shaping our culture and driving our vision forward. This isn’t just a job – it’s a chance to leave your fingerprints on all aspects of our organization while juggling the big picture and the nitty-gritty details.

Why Join Us?

Arts on the Ave is a vibrant, community-driven organization that creates spaces where art, culture, and community intersect. You’ll be at the heart of it all, supporting inspiring projects like the Kaleido Family Arts Festival, Deep Freeze Byzantine Winter Festival, and The Carrot Community Arts Coffeehouse.

Our work environment is lively, busy, and full of purpose – a mix of serious focus and creative fun. Plus, we value adaptability, independence, and the courage to embrace challenges.

Key Responsibilities

Process daily financial transactions, including accounts payable and receivable
Assist with payroll processing and bi-weekly cheque runs
Support budgeting, bank reconciliations, and financial reporting
Maintain accurate administrative and financial records
Assist with year-end audit preparation and implementation of financial policies
Coordinate meetings, travel arrangements, and general office administration
Maintain a clean, organized, and efficient office environment
Support planning and logistics for Kaleido and Deep Freeze festivals
Help coordinate workshops, special events, and public art installations
Assist with organizing year-round community events and seasonal programming
Contribute to daily operations at The Carrot Community Arts Coffeehouse
Draft calls for submissions, advertisements, contracts, and correspondence
Assist in creating and distributing marketing materials and event signage
Support communication with sponsors, community partners, and stakeholders
Contribute to volunteer recognition and community engagement activities
Maintain and update organizational archives and contact databases
Assist with project coordination and cross-functional administrative tasks
Provide team support during festivals and events, including setup and takedown
Cross-train with other staff roles to ensure flexible team support

What We’re Looking For:

Organization Guru: You keep everything on track and follow through on every task, big or small.
Project Manager: You’re skilled at managing timelines, tasks, and resources to see projects through to success.
Problem Solver: You don’t just spot issues – you tackle them with creative solutions.
Independent Worker: You take initiative, manage your time effectively, and follow up without needing reminders.
Team Player: You support others without doing their work for them, holding everyone accountable for success.
Tech Savvy: Proficiency in Google Suite is a must.
Mission-Driven: You align with our humanitarian-focused mission and bring positivity to every task.
Adaptable & Flexible: Ready to jump into changing environments with a smile and a “Yes, and…” attitude.

Work Environment & Expectations:

Split time between The Carrot and Jerry Forbes Centre.
Includes daytime hours, one evening per week, and a weekend shift.
Flexibility is key – our schedules adjust to operational needs.
Must have access to a vehicle during work hours.

Perks:

Be part of a fun, passionate, and purpose-driven team.
Opportunity to work on inspiring community projects.
A unique role that combines leadership, creativity, and meaningful work.

If you’re ready to roll up your sleeves, make an impact, and thrive in a bustling environment, we’d love to hear from you!

Apply Today!

Send us your resume and a cover letter explaining why you’re the perfect fit for this role at operations@artsontheave.org. Let’s build something amazing together!

Job Types: Full-time, Part-time, Permanent

Pay: $40,000.00-$45,000.00 per year

Schedule:

Day shift
Evening shift
Monday to Friday
Weekends as needed

Work Location: In person

Expected start date: ASAP

Special Events/Festival Assistant

Job description

Site Production Crew - Intern Position

Arts on the Ave believes in cultivating artistic fellowship through arts celebrations, signature art festivals, and traditions. The Society’s goals are to create opportunities for all individuals to experience the joy of artistic expression and to nurture creative environments. Arts on the Ave is composed of visual and performance artists, literary and film artists, photographers, and musicians that collaborate and create in the Alberta Avenue Arts District.

Arts on the Ave Edmonton Society is looking for a Festival & Event Assistant - Site Production Crew who is eager to join us in planning our annual community arts festival and other special community arts and regular weekly events and workshops in one of Edmonton's historic neighbourhoods. The successful applicant will assist Arts on the Ave in continuing to build and renew our historic district, and provide the opportunity to engage and work within a broad multi-cultural community as well as provide them with valuable experience in planning multi-arts events in Alberta's capital city.

Job Requirements:

The ideal candidate for the position:

- Is an enthusiastic, self-starter who is flexible and resourceful;

- Enjoys working in a fast-paced, fun environment with minimal supervision;

- Is able to move up to 40 lbs safely, moving and setting up festival site equipment like tables, tents, etc.

- Has a keen interest and/or experience or studies in an arts or administrative field (preferred);

- Has excellent communication and customer service skills;

- Is organized, responsible and reliable;

- Has good computer skills (Excel, Word & Google Docs)

- Has a valid driver's license (required) and access to a reliable vehicle

- Can be studying in Arts Administration, Fine Arts, Communications, Social Sciences or other relevant discipline.

- Interest in the Arts is a must.

- Experience or interest in arts festivals and community events is an asset.

- Able to work outdoors year round

- Available to work evenings and weekends

Successful applicants will also be cross-trained on other Arts On The Ave tasks and events as needed including but not limited to: warehouse duties, hosting small events, communications, etc.,

This position is funded through Venture for Canada
A student is eligible if they:
- Are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
- Are legally entitled to work in Canada;
- Will be between 16 and 30 years of age at the start of employment;
- Are willing to commit to the full duration of the work assignment;
- Will not have another full-time job (over 30 hours a week) during the program work assignment;

Job Types: Part-time, Fixed term contract, Seasonal, Internship / Co-op

Contract length: 5-6 months possibility of continuation